How to Convert your Books to PDF File

Storing paper books can be very cumbersome, especially if you have a large collection. Obviously, large book collections take up a lot of office space, and no matter how sophisticated your storage facility may be, there’s no way to guarantee that your books won’t succumb to wear or get damaged. What’s more, finding specific pages or documents within a large book collection can take a very long time. Going through and digitizing books containing records, documents, historical texts, lab notebooks or manuals can seem like a daunting task, especially for organizations that don’t have enough resources as it is. Converting books to PDF files can solve these problems and more.

However, there are methods for book and document digitalization that can help you get on track to convert all of your books to digital format.

Scan a Book Using Mobile Device

The simplest way to scan book pages and turn them into a digital file is by using your mobile device. Today, there are plenty of free apps that allow you to scan the book page by page and then collect it into a single digital file.

This process can work great if you just need to share a few dozen pages with your colleagues in a few minutes, you can have a ready to send digital file instead of having to do everything with a physical scanner.

De-Banding a Book for Scanning

If you have a multi-function printer in your office, it could technically be used to scan your books and save you the trouble of having to purchase specialized book scanning equipment. The only problem is, this method will require you to cut or unbind the books so that the pages can lay flat on a scanning bed or be sheet fed.

For this method, you will need to carefully remove the bindings on each book and remove the pages without damaging them. Then, once you have de-bound a book and have it in separate pages, you can simply use your scanner as you would when scanning a document.

Once you have each page scanned, you’ll need to crop and edit the scans to ensure that they’re consistent and then use software to sequence them into a single PDF file.

If you have dozens or even hundreds of books that need to be digitized, this process can take a very long time, so it’s not really recommended unless you only need to scan a few books.

Use Professional Document Scanning Service

For large-scale projects, the hands-down best option is to hire professionals that specialize in digitizing books. They have the equipment and the expertise necessary to scan hundreds of books in a reasonable amount of time while ensuring that the digitized version of the books is of good quality and that your printed books remain intact.

Document scanning services providers have specialized book scanners that allow them to scan a book to PDF without damaging them and without losing any quality. These book scanners use especially-designed V-shaped cradles and a high-quality camera to capture each image from above while making corrections to the images to account for the curvature of the book’s spine.

Document book scanning service providers even have automatic page turning scanners, which utilize a robotic suction arm to turn each page, eliminating the need to manually handle the books. This is especially important when dealing with fragile texts.


Staff Writer